Being an early adaptor of SMART Migration by Migrate DMS since version 1.0 in 2020 means Strator has a serious head start compared to others in the industry. By actively contributing to the evolution of the platform over the years, we have gained years of hands-on experience and insights with an engine specifically built for things other tools struggle with. That is to say, we truly know the platform inside and out.

Using this expertise, we assist our clients in different ways. We move vast amounts of data both into and out of SharePoint, and are able to offload and archive very specific data sets inside SharePoint tenants well past 100TB. Because the tool is designed to process data in transit, not just copy it, we can transform formats, remap version history, and route content to calculated destinations while keeping every piece of metadata intact. This way we ensure that our clients can rely on their new digital work environment to be precise, compliant and fully traceable, even at a scale where ordinary tooling would break down.

Below we would like to share with you some cases to demonstrate the kind of work we do.

1. 4TB from a legacy ECM into SharePoint, with version history intact

A client needed to migrate 4TB of documents out of an aging ECM platform and into SharePoint sites. The hard part: the source had versioned its documents in a non-SharePoint-standard model, so a straight copy would have lost the version lineage entirely. This would completely destroy any traceability for the client’s documents.

Using SMART Migration's in-transit transformation together with its version-history transfer, we converted the documents to PDF to ensure long term support and safe archiving. We also remapped the source's non-standard version model into native SharePoint versions on the way in. This way, the full archive landed in SharePoint as PDF with complete version history and metadata preserved, while nothing was left behind in the retired ECM.

2. Surgical offload across a 100TB SharePoint tenant, cutting storage cost

A client needed to bring down the cost of a SharePoint tenant exceeding 100TB without losing access to any data. The challenge was pinpointing exactly which files should leave SharePoint at that scale. Working with the client, our experts established a clear set of use cases defining precisely which files should be archived or offloaded.

Using SMART Migration's offload capability, we moved those files to a long-term archive on a 3rd-party platform like Amazon S3, Azure Blob Storage, Nextcloud, and local file share while keeping every file fully restorable on demand. The storage consumed inside SharePoint dropped sharply, reducing the client's SharePoint storage cost drastically, with no data loss and no change to how users access their content. This saved our client both money and hastle.

3. Deep fileshare into calculated locations with folder-specific logic

A client's deeply nested legacy fileshare had to be moved into SharePoint while the client was still actively using the system. Because the destination for each item depended on its folder context rather than a simple one-to-one path mapping, this would be an impossible task for most people. We were also asked to clean up the digital workspace and reorganize the filing system during the transfer, so a simple lift-and-shift was out of the question.

Our solution was to use SMART Migration’s expression-based routing to compute each file’s destination from folder specific rules, landing content in a clean, logically organized structure instead of a flat copy of the old tree. We did this by first defining how we wanted the end product to look, creating a logic within the migration which allowed files to be automatically sorted in the new SharePoint. This is how we managed to pull off this complicated migration according to the exact wishes of our clients, while cleaning up the new workspace and keeping traceability to old file locations intact.

To put it simply, we have extensive experience with SMART Migration. Transformation with retention of traceability and metadata, archiving, reducing costs and storage, and even doing thorough clean-ups and reorganization - these are a few of the ways in which we can help our clients.

If you believe your systems are due a clean-up, or need to decrease your data costs, feel free to reach out to us. We would love to hop on a call, and explore how we can help you improve your digital workspace through SMART Migration.